Orlando fest 2020
Autrey Mill Middle School Music Department
September 3, 2019
Dear AMMS Band/Chorus/Orchestra Parents,
We are so excited that your child is a member of our award winning music department! We strive each year to offer a variety of musical experiences to showcase our amazing music students and provide them with an array of performance opportunities with this year proving to be no different.
We are pleased to announce that the Autrey Mill Middle School Band, Chorus and Orchestra have been approved to attend Orlando Fest, a music performance festival in Orlando, FL. The 'Orlando Trip' will take place March 26-29, 2020 and will include an adjudicated music performance (much like LGPE) at Orlando Fest as well as tickets to Universal Studios and Islands of Adventure. This trip is being organized by the Autrey Mill MS Music Department. We will leave after lunch on March 26th and return in the evening on March 29th. We have an expected ratio of 12 students per adult.
We will have hotel accommodations and transportation will be by luxury motor coaches. Included in the trip will be 3 nights lodging at a hotel, bus transportation, performance adjudication package, 3 breakfasts, 2 dinners, 2-day tickets to the theme park and special entry to the awards ceremony.
The cost of the trip is $450 per student (based on quad occupancy). We will provide two major fundraisers to happen during the school year, and funds received from fundraising profits will be applied towards trip costs.
It is essential that our fundraising efforts be successful, as they keep the cost of the trip at a low $450 for every student. While we hope that all students will be able to attend and benefit from this activity, attendance is not required and in no way affects the student's instruction or evaluation. We do reserve the right to cancel this field trip if sufficient money is not available to cover all costs. We invite parent chaperones to go with us. Chaperones are able to attend and assist at a discounted rate of $400.00 per chaperone (based on double occupancy) or $500 per chaperone (based on single occupancy). In addition, chaperones will be required to complete a background check and pay a fingerprinting fee required by Fulton County for overnight trips. Please contact Wendy Wilson (Band: email@example.com), Vanessa Edwards (Chorus: firstname.lastname@example.org), or Tim Anderson (Orchestra: andersonT1@fultonschools.org) with any questions or concerns.
Specific information regarding lodging/rooming, transportation, meals, itinerary, medications, fundraising opportunities and other important trip details will be distributed at a later time. The purpose of this letter is to determine interest and commitment to the Orlando Trip. If your child is able to attend the trip a non-refundable $150 deposit and permission form is required no later than Thursday, September 26, 2019. Parents wishing to chaperone must also turn in chaperone commitment and a non-refundable deposit of $100. The deposit and permission form is necessary and extremely important to determine instrumentation/voicings for the ensembles as well as viability for the trip.
If entire group cancellation is made prior to February 1, 2020, $50.00 per person will be assessed for Administrative Services as well as any cancellation fees assessed by vendors.
All deposits made to vendors are non-refundable. Individual cancellations received on February 1, 2020 or after are completely non-refundable.
On or before December 13, 2019: -Full Refund, less Vendor deposits and Administrative Service Fee.
December 14, 2019 - January 31, 2020: - 50% Refund, less Vendor deposits and Administrative Service Fee
February 1, 2020 or after: - No Refund
What to do now?
Permission Form or Opt Out Form
Please fill out the online Smartwaiver Form (permission form or Opt-Out form) found in Google Classroom using your child's Google Classroom account, or linked to your child’s music website. Parents and students should fill out the Permission or Opt-Out Form together. Please use student's given name. The completed Permission or Opt Out form is DUE: September 26, 2019.
All students must have medical insurance coverage to attend the trip. When completing the permission form, have your student's medical insurance information handy. If your student does not have medical insurance, TW LORD is a low cost option (1-800-633-2360). More information is available in the front office.
Please pay all deposits / payments online, as AMMS is no longer accepting checks or cash as school payments. Links to pay online through OSP can be found on the Band, Chorus and Orchestra websites. All deposits are non-refundable.
September 26, 2019 -$150.00 per student deposit / $100.00 per chaperone deposit
October 18, 2019 - $100.00 per person (chaperone and student)
November 20, 2019 - $100.00 per person (chaperone and student)
January 19, 2020 -$100.00 per student/$100 per chaperone (FINAL PAYMENT DUE)
*please note - you may pay in full at any time - this payment schedule is just a suggestion
February 2020 - Detailed rooming list, including chaperones, published
Full payment of the trip must be complete in order to participate in roommate selection in February. Students completing forms and/or providing insurance past this deadline date will be placed in rooms based on availability.
Any student who does not demonstrate appropriate school behavior or receives a suspension (ISS or OSS) prior to the trip as a result of an office referral may be ineligible to attend the trip at the discretion of directors and administration. This begins immediately.
We are excited about the opportunity to have our ensembles perform in this festival and we hope everyone is able to share in this musical experience together.
Thank you for sharing your students and their musical talents with us!!!
Wendy Wilson Vanessa Edwards Tim Anderson
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