MUSICAL MEMORIES TO LAST A LIFETIME
OrlandoFest 2023Dear AMMS Music Department Parents,
We are so excited that your child is a member of our award winning music department! We strive each year to offer a variety of musical experiences to showcase our amazing music students and provide them with an array of performance opportunities with this year proving to be no different. We are excited to announce that the Autrey Mill Middle School Band, Chorus and Orchestra have been approved to attend Orlando Fest, a music performance festival in Orlando, FL. The ‘Orlando Trip’ will take place March 8-11, 2024 and will include an adjudicated music performance (much like LGPE) at Orlando Fest as well as tickets to Universal Studios and Islands of Adventure. This trip is being organized by the AMMS Music Department. We will leave the afternoon of March 8th and return in the evening on March 11th. We have an expected ratio of 12 students per adult. We will have hotel accommodations and transportation will be by luxury motor coaches. Included in the trip will be 3 night’s lodging at hotel (including security at night), bus transportation, performance adjudication package, 3 breakfasts, 2-day tickets to the theme park, and special entry to the awards ceremony. The cost of the trip is estimated at $647 per student (based on quad occupancy). This price is subject to change based on participant signup. While we hope that all students will be able to attend and benefit from this activity, attendance is not required and in no way affects the student’s instruction or evaluation. We do reserve the right to cancel this field trip if sufficient money is not available to cover all costs. We invite parent chaperones to go with us. Chaperones are able to attend and assist at a rate of $647.00 per person (based on double occupancy and supplemented by fundraising) or $1,031 per person (based on single occupancy). In addition, chaperones will be required to complete a background check and pay a fingerprinting fee required by Fulton County for overnight trips. Please contact Autumn Smith (Band: smitha7@fultonschools.org), Tim Anderson (Orchestra: andersont1@fultonschools.org) or Vanessa Edwards (Chorus: edwardsv1@fultonschools.org) with any questions or concerns. Specific information regarding lodging/rooming, transportation, meals, itinerary, medications, fundraising opportunities, and other important trip details will be distributed at a later time. The purpose of this letter is to determine interest and commitment to the Orlando Trip. If your child is able to attend the trip a $150 deposit and permission form is required no later than Friday, September 1, 2023. Parents wishing to chaperone must also turn in chaperone commitment and deposit of $150. The deposit and permission form is necessary and extremely important to determine instrumentation/voicings for the ensembles as well as viability for the trip. CANCELLATION POLICY If entire group cancellation is made prior to 45 Day Cancellation Policy, $150.00 per person will be assessed for Administrative Services as well as any cancellation fees assessed by vendors. All deposits made to vendors are non-refundable. Individual cancellations received 90 days or less prior to the trip are completely non-refundable. 90+ Day Prior to Trip: Full Refund, less initial deposit 90- Days Prior to Trip: No Refund What to do now? Please fill out the permission form and pay the deposit, or fill out the opt-out form. Please do one or the other so we can plan accordingly. Permission Form: https://forms.office.com/r/wRL0pYFwbd Opt Out Form: https://forms.office.com/r/96pTyEBV75 The completed Permission or Opt Out form is DUE: September 1, 2023. All students must have medical insurance coverage to attend the trip. When completing the permission form, have your student’s medical insurance information handy. If your student does not have medical insurance, TW LORD is a low cost option (1-800-633-2360). More information is available in the front office. Make Payment Student Trip and Payments Site: https://www.wetravel.com/trips/autrey-mill-middle-school-student-registration-superior-travel-and-tour-orlando-07851392 Chaperone Trip and Payments Site: https://www.wetravel.com/trips/autrey-mill-middle-school-chaperone-registration-superior-travel-and-tour-orlando-92450675 PAYMENT SCHEDULE September 1, 2023 $150.00 per person deposit / $150.00 per chaperone deposit October 15, 2023 $150.00 per person November 15, 2023 $150.00 per person December 15, 2023 $150.00 per person. Rooming list due, including chaperones. No refunds past this point. January 15, 2024 $FINAL PAYMENT DUE – cost determined based on number of participants Discipline Any student who receives a suspension (ISS or OSS) prior to the trip as a result of an office referral may be ineligible to attend the trip at the discretion of administration. This begins immediately. We are excited about the opportunity to have our ensembles perform in this festival and we hope everyone is able to share in this musical experience together. Thank you for sharing your students and their musical talents with us!!! Musically yours, Tim Anderson, Vanessa Edwards and Autumn Smith |
